Early-Bird ticket prices until January 14

Become an Exhibitor or Sponsor

Welcome to the Annual Conference Exhibit Hall of the Nebraska Veterinary Medical Association (NVMA) at the Embassy Suites  Omaha La Vista Hotel & Conference Center in La Vista, Nebraska. We would like to invite you to participate in the Exhibit Hall, which is open 9 a.m. to 5 p.m. on Thursday, January 26, 2023 and 9 a.m. to 4 p.m. on Friday, January 27, 2023.

We are so grateful to you for your support of the NVMA.

Exhibitor Contracts are required to reserve your space in the Exhibit Hall. A contract can be downloaded here. Please fill it out and return it to the NVMA no later than January 15, 2023. The NVMA Annual Conference Exhibit Hall is a powerful strategic tool to develop your business in 2023 and beyond! This event is an outstanding opportunity to build relationships with the veterinary community. We are looking forward to having another great Conference and having your company with us.

Fax completed forms to 866-628-4856

How Sponsorship Levels Work

You may select one of our sponsorship levels, Platinum ($7,000), Gold ($5,000), Silver ($3,500), Bronze ($2,000), Honorable Mention $500 (no booth). Sponsors all receive the following:

  • A full year of recognition on the NVMA website.
  • Recognition in the quarterly newsletter.
  • Complimentary subscription to the NVMA monthly newsletter for sales representatives.
  • NVMA membership mailing labels (one request will be honored).

In addition to the sponsorship benefits listed above, you may select from a menu of visibility opportunities listed in the next section.

Your sponsorship dollars may be allocated among the opportunities. For instance, as a Platinum Sponsor, you would select from the menu choices that add up to the $7,000 that you have provided in support for the conference.

Additional Opportunities

  • Friday Lunch in the Exhibit Hall: five 5-minute promo spots available at $250 per spot.
  • Awards Night (five available) $250

These are not included as a value in Sponsorship Levels.

Values of various opportunities
  • Trade Show at Annual Conference Single booth (2 representatives’ registration & lunches) $800
  • Double booth (4 representatives’ registration & lunches) $1,450
  • Speaker/Sessions/Sponsorships Annual Conference Large/Small Animal Sessions $3,000
  • Practice Management Seminar $1,500
  • Summer Meeting Large/Small Animal Speaker $3,000
  • Meal Sponsor Annual Conference noon meal w/presentation $5,000
  • Breaks $1,500
  • Summer Meeting sponsorship of Golf/Roping/Sporting Clays – Varies
  • Newsletter Advertisement (one issue cost) Full Page (8.5 by 11 inches) $500; 1/2 Page (3.75 by 5 inches) $350; 1/4 Page (1.8 by 2.5 inches) $200; 1/12 Page (business cardsize) $100; Manufacturer’s supplied insert $150

Additional Sponsorship Opportunities

  • Conference bags for exhibit hall $1,000
  • Lanyards w/company logo $700 (must be received by December 30)
  • Advertising in Registration packet full page insert provided by company $250
Exhibit Rules

Exhibit rules and regulations are to be construed as part of all contract for exhibit space. NVMA reserves the right to interpret them, as well as make final decisions, on all points not herein covered.

The Conference Exhibit Hall is open on January 26 and 27, 2023. The educational sessions start at 8 a.m. on Thursday, January 26 and Friday, January 27.

It’s not required or necessary that you be in your exhibit area except for scheduled exhibit hours, e.g., coffee breaks, lunch sessions, social hours and so forth. At other times, your presence in the Exhibit Hall is optional.

Other than regular hotel security, there will not be a security guard specifically in the Exhibit Hall. We strongly recommend that you remove valuable items as the NVMA will not be responsible for any losses.

Exhibits may be torn down after 4 p.m. on Friday, January 27.

RESERVING EXHIBIT SPACE Companies that wish to exhibit at NVMA annual conference must complete and return the contract with full payment. This contract, accompanied by full payment, is the only means by which space may be reserved; no telephone reservations will be accepted. Exhibitor agrees it will accept NVMA’s space assignment, which is done on Sponsorship, priority to those that have exhibited in the past and then on a first-come, first-served basis. NVMA reserves the right to assign, designate or change your booth location.

EXHIBIT REPRESENTATIVES Two exhibitor badges will be provided for single booths; four for double booths. Additional badges are available at $20 each. Please indicate your need on the contract or by contacting the NVMA office. All exhibitors are required to wear name badges at all times during the meeting.

INDEMNIFICATION The exhibitor agrees to indemnify and hold harmless the Nebraska Veterinary Medical Association and the Embassy Suites, La Vista, Nebraska, from any damage to persons or property caused by or arising from the exhibitor’s exhibit or the action of the exhibitor’s employees or agents. All exhibitors must insure themselves at their own expense against property loss or damage, and against liability for personal injury.

SECURITY The exhibit hall will be secured during non-exhibit hours. It is required that a representative be present in the exhibitor’s booth during all exhibit hours.

OPERATION OF EXHIBIT SPACE All business activities of the exhibitor must be within the exhibitor’s assigned space. NVMA reserves the right to decline or prohibit any exhibit or part of any exhibit which in its opinion, is not in keeping with the policies of the Association. This reservation refers to persons, products, and printed matter. Exhibitors must comply with ordinances and regulations set forth by the building, fire, and police departments of La Vista, Nebraska, and any regulations set forth by the Embassy Suites Omaha La Vista Hotel & Conference Center in the interest of common safety.

CANCELLATION A full refund for cancellations, less $300 processing fee, will be made upon written request if such request is received on or before January 15, 2023.

Important Dates

January 15, 2023 Last day to submit Exhibit Booth Contract.

CONFERENCE DATES
Wednesday, January 25, 2022 Noon to 10 p.m. — Exhibitor set-up.
Thursday, January 26, 2022 7:15 a.m. – 5 p.m. — Exhibitor Hall open.

  • 7:15 – 8:30 a.m. — Breakfast
  • 9:50 – 10:30 a.m. — Break
  • 2:50 – 3:30 p.m. — Break
  • 5 p.m. – Exhibitor Hall closes

Friday, January 27, 2019 9 a.m.- 4 p.m. — Exhibitor Hall open.

  • 7:15 – 8:30 a.m. — Breakfast
  • 9:50 – 10:30 a.m. -­ Break
  • 12:20 – 1:30 p.m. – Lunch
  • 4 p.m. – Exhibitor tear-down

ACCOMMODATIONS
A block of rooms has been reserved at the Embassy Suites by Hilton Omaha La Vista Hotel & Conference Center. The NVMA rates are available until _______

Embassy Suites by Hilton Omaha La Vista Hotel & Conference Center
12520 Westport Parkway
La Vista, NE 68128

Request our Discounted Group Rate of $___

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